"It's a beautiful venue. You will not be disappointed." Mechele Wachnuk
Q: What is Included?
T r a n s p a r e n t T E N T
Image by Naomimarinaphotography
- A 40 x 80 ft (3200 sq ft) Clear Tent (on a polished concrete floor with seating for 200 and ample space for dancing)
- 19 Wood Tables for Guests (110.5 inches x 43 inches ) which can seat up to 10 people
- 3 Head Tables with Trestle Legs (2 outside ones are 96 inches x 43 inches & centre one is 110.5 inches x 43 inches)
- 6 foldable resin tables for your caterer to use for their buffet line, desserts, and for alcoholic drinks (the caterer needs to provide the linens for the buffet line)
- 6 foldable resin tables for you to use as needed (guest book, gifts, DJ, etc.) with a choice of black or white linens
- 4 Large Dim-able Chandeliers
- Mini-lights
- Wooden Cross-Back Chairs with white cushions (max 200)
- Ceiling Drapery
- Guestbook Signing Table (and other folding tables for misc purposes)
- Sound System for both Ceremony and Reception (two 1000 watt speakers, wireless and wired mics, & inputs for a variety of devices)
- Projector and Screen in the Reception Tent (HDMI cable not included to connect your laptop)
Bar
- Adjoining Bar with double wide cooler, counter and sink on back wall, and upper and lower serving counters in front.
- Behind the bar is a prep kitchen. In it, there is small freezer for 23 bags of ice and another standard sized fridge for additional cooler space. There are counters, sinks and storage space in the kitchen. It is not a commercial kitchen but rather a space where caterers stage and prep their food.
O U T D O O R s a n c t u a r y
Image by Underhay Media
- A waterfront ceremony location
- An arch surrounded by a U-shaped pond (For those who are planning decor for the arch, the side posts are 8ft tall and the cross beam is 10 feet wide. Each beam is 21 inches all the way around (5.5 inches per side). The platform is 10 feet wide and 8 feet deep. If you are going to hang floral or other items from it, we would appreciate if you instruct your florist to make a backing with enough wire or string to wrap it around the beams. Do not use nails or screws).
- White cushioned folding Chairs (up to 200)
- Registry Table and chair
- Officiant stand
D R E S S I N G R O O M S
A bride & bridesmaids area (formerly a one room schoolhouse) for getting ready and hanging out. It includes five make up stations, a dining room table, chairs, a bathroom and couches with plenty of natural sunlight beaming in from outside.
Image by Candy Koated Design Studio
A man-cave where the guys can hang out, get ready, and share some laughs, with its own washroom.
f i r e p i t
c a b i n
Image by Olsen Studios
r o w b o a t
Image by Stephanie Mae
d e c o r
MODERN WASHROOMS
handicap accessible flush toilets with hand dryers.
o t h e r i n c l u s i o n s
Plenty of Free Parking with wheelchair accessibility to ceremony and reception area. We allow for shuttles and charter buses.
Activity Area to play a variety of yard games (volleyball, giant jenga, frisbees, bocce ball, beanbag toss, football and soccer, etc.)
Q: Can I book my rehearsal day to be the day before my wedding day so it is "back-to-back?"
A: We host weddings any day of the week. For those who choose to have their wedding on Saturday, the rehearsal is typically on Wednesday, in case of a Friday booking. 90 days prior to your wedding day, we can move your rehearsal time to the Friday, if there is no Friday booking. As a new business, we want room to grow in case the demand is there. Many think they need back-to-back days in order to set up their decor for the wedding. However, at Pine and Pond, most people are choosing the premium package, where we provide the decor and do the set up for you, so the stress will not be on you (or your family) on your wedding day. As a result, there is no need for your rehearsal to be the day prior. Even when choosing the "basic package," most people have four or five friends/family doing the set up. On average, 2-3 hours is plenty of time to get everything set up, which can easily be done on the morning of the wedding because very little decor is needed at Pine and Pond because you are surrounded by Nature that requires very little "make-up." If you want your rehearsal the day before your wedding, pick Friday as your wedding day and Thursday for your rehearsal.
Q: What is the focus of rehearsal day if it isn't to set up decor?
A: We offer couples many more options on their rehearsal day than the typical wedding venue. NOT ONLY is there plenty of time to finalize decor ideas and to practice your ceremony, there is also time to enjoy our fire-pit, lawn games, BBQ and grass volleyball area. Yes, you want time to plan and practice. But you also want your rehearsal day to be fun and memorable. Your family and friends will always remember this special occasion so why not start the celebration a few days before the ceremony by eating and connecting with 30 of your closest family and friends on your rehearsal day?
Activity Area to play a variety of yard games (volleyball, giant jenga, frisbees, bocce ball, beanbag toss, football and soccer, etc.)
Q: Can I book my rehearsal day to be the day before my wedding day so it is "back-to-back?"
A: We host weddings any day of the week. For those who choose to have their wedding on Saturday, the rehearsal is typically on Wednesday, in case of a Friday booking. 90 days prior to your wedding day, we can move your rehearsal time to the Friday, if there is no Friday booking. As a new business, we want room to grow in case the demand is there. Many think they need back-to-back days in order to set up their decor for the wedding. However, at Pine and Pond, most people are choosing the premium package, where we provide the decor and do the set up for you, so the stress will not be on you (or your family) on your wedding day. As a result, there is no need for your rehearsal to be the day prior. Even when choosing the "basic package," most people have four or five friends/family doing the set up. On average, 2-3 hours is plenty of time to get everything set up, which can easily be done on the morning of the wedding because very little decor is needed at Pine and Pond because you are surrounded by Nature that requires very little "make-up." If you want your rehearsal the day before your wedding, pick Friday as your wedding day and Thursday for your rehearsal.
Q: What is the focus of rehearsal day if it isn't to set up decor?
A: We offer couples many more options on their rehearsal day than the typical wedding venue. NOT ONLY is there plenty of time to finalize decor ideas and to practice your ceremony, there is also time to enjoy our fire-pit, lawn games, BBQ and grass volleyball area. Yes, you want time to plan and practice. But you also want your rehearsal day to be fun and memorable. Your family and friends will always remember this special occasion so why not start the celebration a few days before the ceremony by eating and connecting with 30 of your closest family and friends on your rehearsal day?
Q: Do you host winter weddings?
A: We are a seasonal venue open between Mid-May until Mid-Oct of every year.
Q: How adaptable is the clear tent in different weather conditions?
A: The transparent roof and side walls make you to feel like you are truly outdoors while remaining protected regardless of the weather. The clear roof provides warmth during the cooler days. Fans create air movement when the weather is hot. Heaters warm up the tent when it is cold.
Q: Do we need a liquor license?
A: Yes, with any amount of alcohol, whether it be 1 bottle of wine or more, you will need a liquor license. Conveniently, ice and liquor can all be ordered in Crestomere less than 10 min west or in Ponoka. Liquor license can be ordered online at aglc.ca/liquor/liquor-licences/applying-licence/liquor-licences-private-special-events
Q: Do we need a licensed bartender?
A: Pine and Pond will provide licensed bartenders for the safety and enjoyment of your guests. In accordance with AGLC rules, you are responsible to supply the alcohol and purchase a liquor licence.
Q: Do I need to get insurance for the wedding?
A: A $1 million Event Liability insurance policy is required. Cancellation insurance is encouraged to protect yourself but optional. It will cost approximately $150 - $300 depending on what items you decide to include in your insurance policy. Your local insurance company can also provide event liability insurance, or you can buy this online at www.palcanada.com/index.php/en-us/event-hosts/weddinguard You will need to list our Legal Business Name and our physical site address as an "additional insured: PINEANDPOND INC 274069 TWP RD 440 Ponoka, AB T4J 1R4.
Q: How much is the deposit?
A: A $2000 non-refundable, non-transferrable deposit reserves a date and is deducted from the balance owing. A $2000 refundable damage deposit is required two months prior to your event.
Q: Is there a hold policy?
A: If you are interested in booking an event we can hold your date for up to a week at no charge. After one week, if you haven't put down the deposit to secure the date, it becomes available again to the general public at a first come first serve basis.
Q: What forms of payment do you take?
A: Cheque, Cash, Money Order, Bank Draft, e-transfer. If you wish to pay using a credit card, an additional 3% admin fee is added to the amount you wish to pay using a credit card. If you choose to send payments via e-transfer, you can send it to info@pineandpond.com and it will be automatically deposited.
Q: What is the Cancellation Policy?
A: The date deposit is non-refundable and non-transferrable. Once the balance is paid (6 months prior to your event), the fees are non-refundable. We encourage couples to add cancellation insurance when purchasing their liability insurance to protect themselves.
Q: When can we come tour the venue?
A: You can arrange a tour by emailing info@pineandpond.com The owners live on-site so they can give tours almost any day at any time.
Q: Is there camping on site?
A: A neighbour has created a campsite across the road from Pine and Pond. See their contact info on our vendor page.
Q: How much do you charge per table, per chair and for other key items?
We don’t. All of our packages include tables, chairs, sound system, catering/bar area (with fridge and freezer), arbor, projector and screen, as well as numerous props. These are all available for your use, at no additional charge. This saves you significant money.
Q: What are the menu options?
A: We partner with local caterers. We do not take a commission from our caterers or up-charge you. Instead, because of the number of clients we refer to our recommended caterers, most charge our clients less than what they charge the general public. Generally, the price will be between $20 to $30/plate depending on the meats and the type of service you prefer. You are also allowed to bring your own food or hire your a caterer outside of our recommended list.
Q: What Decor Is Included?
A: If you choose one of the "premium" packages, you get access to all of our decor, including white chiffon runners, white flat runners, or burlap runners. We have a variety of centerpieces (see the "Decor" page on this website for photos). This can save you a lot of money rather than needing to rent a lot of decor from a rental company. If you choose a basic package, you are responsible for renting whatever you want to use from whoever you prefer, including from our decor options. Our clear tent and its surrounding trees greatly reduce the need for a lot of decor. There is nothing more beautiful than nature.
Q: Can We Bring Our Own Decorations?
A: Sure! You are allowed to bring in your decor to give it your personal touch.
Q: What decorations are not allowed?
A: Candles must be within a container that will not damage or leave wax or any other marking on wood tables or any other Pine and Pond property. Confetti, Silly String, Petroleum-based candles, Glitter, Rice, & Birdseed are NOT permitted.
Q" Do you offer different layout options for the setup of tables?
A: We send you a google form approximately 4 months prior to your wedding date. It will show pictures of a variety of layout options so we can arrange tables, chairs, and even the location for your dance floor, exactly how you’d like them, depending on the estimated number of guests. We will also send you a form that will allow you to select which decor items you want us to provide.
Q: Who sets up the chairs and decorations that the venue provides?
A: If you choose the "Basic Package" package, you set things up. If you choose the "Premium Package," we do! Our set up team will follow the layout you designed on the google form and we will set up everything up for you, including any additional table decor of your own that you bring. You and your wedding party are only responsible for setting up any items that you are bringing that is NOT intended to go on the reception tables.
Q: Can we use our own vendors?
A: Absolutely.
Q: When can vendors arrive for setup?
A: Your vendors can arrive as early as 10am for setup.
Q: Are pets allowed?
A: Pine and Pond is very pet friendly! As long as the animal is not destroying the grounds, has supervision and all waste is collected, we welcome your furry friend.
Q: What are the noise restrictions?
A: The music you play is for you and your guest’s enjoyment. The music you play shouldn’t be SO loud that it interferes with the lives of our neighbours. If you are going to hire a DJ, use one on our recommended list. They are professional and they know how to make the dance portion of your event amazing, without emitting sound frequencies that travel for miles.
Q: What are your venue rules?
We care about the safety of our guests and want to follow all local, provincial and federal laws. Here are the rules you must abide by when having your wedding at Pine and Pond.
(1) No alcohol can be brought in by guests.
(2) You must carry event liability insurance, which usually runs between $100 - $300 with major wedding insurance companies, depending on which features you include.
(3) You will be liable for any damage or theft by your guests.
(4) Do not swim or throw things into the ponds.
(5) Do not go past private property signs.
(6) Keep alcohol in tent, bar or fire-pit area and discard garbage in appropriate containers.
(7) Parents need to supervise their children, especially around the ponds.
(8) The row boat is for photography purposes only.
(9) Smoking is only allowed in a designated area chosen by the wedding couple.
Q: What is the allotted rental time?
A: Pine and Pond does not schedule more than one event per rental period. Clients get full access to the venue side of the property, including the log cabin, bridal and groomsmen prep areas, clear tent, fire-pit and lawn spaces. Wedding day rental starts at 10am till midnight. Additional time, till 1am max, can be purchased for $200. You can also access the bridal dressing room by 8:30am for an additional $200.
Q: How can I give my guests directions to Pine and Pond?
A: Give people this google maps link: bit.ly/pineandpond or give them these PDF maps:
red_deer_to_pine_pond_wedding_venue.pdf
edmonton_to_pine_pond_wedding_venue.pdf
Q: Can non-wedding clients use the property for photo shoots?
A: For non-clients, Pine and Pond charges $75/hr for shoots which may occur Monday - Wednesday between 10am - 8pm. A $25/hr up-charge is applied if more than 4 people (not including the photographer) are involved in the shoot.
Pine and Pond Wedding Venue sets a new standard for outdoor wedding venues in Central Alberta. This brand new venue offers couples exclusive use of a property that features a unique clear reception tent, an adorable honeymoon cabin, separate luxury dressing rooms for bride and groom to get ready, eight acres of manicured lawns, mature trees, water features and hidden walkways around ponds and through shade trees.
You'll be bathed in natural light as you exchange your vows, as you eat your meal and as you dance the night away. Your photographer will thank you for all the inspiring backdrops to choose from. Get married where the birds tweet.
If you have further questions or would like to have a tour of the venue, please don't hesitate to email us at info@pineandpond.com or call us at 204.797.8860
A: We are a seasonal venue open between Mid-May until Mid-Oct of every year.
Q: How adaptable is the clear tent in different weather conditions?
A: The transparent roof and side walls make you to feel like you are truly outdoors while remaining protected regardless of the weather. The clear roof provides warmth during the cooler days. Fans create air movement when the weather is hot. Heaters warm up the tent when it is cold.
Q: Do we need a liquor license?
A: Yes, with any amount of alcohol, whether it be 1 bottle of wine or more, you will need a liquor license. Conveniently, ice and liquor can all be ordered in Crestomere less than 10 min west or in Ponoka. Liquor license can be ordered online at aglc.ca/liquor/liquor-licences/applying-licence/liquor-licences-private-special-events
Q: Do we need a licensed bartender?
A: Pine and Pond will provide licensed bartenders for the safety and enjoyment of your guests. In accordance with AGLC rules, you are responsible to supply the alcohol and purchase a liquor licence.
Q: Do I need to get insurance for the wedding?
A: A $1 million Event Liability insurance policy is required. Cancellation insurance is encouraged to protect yourself but optional. It will cost approximately $150 - $300 depending on what items you decide to include in your insurance policy. Your local insurance company can also provide event liability insurance, or you can buy this online at www.palcanada.com/index.php/en-us/event-hosts/weddinguard You will need to list our Legal Business Name and our physical site address as an "additional insured: PINEANDPOND INC 274069 TWP RD 440 Ponoka, AB T4J 1R4.
Q: How much is the deposit?
A: A $2000 non-refundable, non-transferrable deposit reserves a date and is deducted from the balance owing. A $2000 refundable damage deposit is required two months prior to your event.
Q: Is there a hold policy?
A: If you are interested in booking an event we can hold your date for up to a week at no charge. After one week, if you haven't put down the deposit to secure the date, it becomes available again to the general public at a first come first serve basis.
Q: What forms of payment do you take?
A: Cheque, Cash, Money Order, Bank Draft, e-transfer. If you wish to pay using a credit card, an additional 3% admin fee is added to the amount you wish to pay using a credit card. If you choose to send payments via e-transfer, you can send it to info@pineandpond.com and it will be automatically deposited.
Q: What is the Cancellation Policy?
A: The date deposit is non-refundable and non-transferrable. Once the balance is paid (6 months prior to your event), the fees are non-refundable. We encourage couples to add cancellation insurance when purchasing their liability insurance to protect themselves.
Q: When can we come tour the venue?
A: You can arrange a tour by emailing info@pineandpond.com The owners live on-site so they can give tours almost any day at any time.
Q: Is there camping on site?
A: A neighbour has created a campsite across the road from Pine and Pond. See their contact info on our vendor page.
Q: How much do you charge per table, per chair and for other key items?
We don’t. All of our packages include tables, chairs, sound system, catering/bar area (with fridge and freezer), arbor, projector and screen, as well as numerous props. These are all available for your use, at no additional charge. This saves you significant money.
Q: What are the menu options?
A: We partner with local caterers. We do not take a commission from our caterers or up-charge you. Instead, because of the number of clients we refer to our recommended caterers, most charge our clients less than what they charge the general public. Generally, the price will be between $20 to $30/plate depending on the meats and the type of service you prefer. You are also allowed to bring your own food or hire your a caterer outside of our recommended list.
Q: What Decor Is Included?
A: If you choose one of the "premium" packages, you get access to all of our decor, including white chiffon runners, white flat runners, or burlap runners. We have a variety of centerpieces (see the "Decor" page on this website for photos). This can save you a lot of money rather than needing to rent a lot of decor from a rental company. If you choose a basic package, you are responsible for renting whatever you want to use from whoever you prefer, including from our decor options. Our clear tent and its surrounding trees greatly reduce the need for a lot of decor. There is nothing more beautiful than nature.
Q: Can We Bring Our Own Decorations?
A: Sure! You are allowed to bring in your decor to give it your personal touch.
Q: What decorations are not allowed?
A: Candles must be within a container that will not damage or leave wax or any other marking on wood tables or any other Pine and Pond property. Confetti, Silly String, Petroleum-based candles, Glitter, Rice, & Birdseed are NOT permitted.
Q" Do you offer different layout options for the setup of tables?
A: We send you a google form approximately 4 months prior to your wedding date. It will show pictures of a variety of layout options so we can arrange tables, chairs, and even the location for your dance floor, exactly how you’d like them, depending on the estimated number of guests. We will also send you a form that will allow you to select which decor items you want us to provide.
Q: Who sets up the chairs and decorations that the venue provides?
A: If you choose the "Basic Package" package, you set things up. If you choose the "Premium Package," we do! Our set up team will follow the layout you designed on the google form and we will set up everything up for you, including any additional table decor of your own that you bring. You and your wedding party are only responsible for setting up any items that you are bringing that is NOT intended to go on the reception tables.
Q: Can we use our own vendors?
A: Absolutely.
Q: When can vendors arrive for setup?
A: Your vendors can arrive as early as 10am for setup.
Q: Are pets allowed?
A: Pine and Pond is very pet friendly! As long as the animal is not destroying the grounds, has supervision and all waste is collected, we welcome your furry friend.
Q: What are the noise restrictions?
A: The music you play is for you and your guest’s enjoyment. The music you play shouldn’t be SO loud that it interferes with the lives of our neighbours. If you are going to hire a DJ, use one on our recommended list. They are professional and they know how to make the dance portion of your event amazing, without emitting sound frequencies that travel for miles.
Q: What are your venue rules?
We care about the safety of our guests and want to follow all local, provincial and federal laws. Here are the rules you must abide by when having your wedding at Pine and Pond.
(1) No alcohol can be brought in by guests.
(2) You must carry event liability insurance, which usually runs between $100 - $300 with major wedding insurance companies, depending on which features you include.
(3) You will be liable for any damage or theft by your guests.
(4) Do not swim or throw things into the ponds.
(5) Do not go past private property signs.
(6) Keep alcohol in tent, bar or fire-pit area and discard garbage in appropriate containers.
(7) Parents need to supervise their children, especially around the ponds.
(8) The row boat is for photography purposes only.
(9) Smoking is only allowed in a designated area chosen by the wedding couple.
Q: What is the allotted rental time?
A: Pine and Pond does not schedule more than one event per rental period. Clients get full access to the venue side of the property, including the log cabin, bridal and groomsmen prep areas, clear tent, fire-pit and lawn spaces. Wedding day rental starts at 10am till midnight. Additional time, till 1am max, can be purchased for $200. You can also access the bridal dressing room by 8:30am for an additional $200.
Q: How can I give my guests directions to Pine and Pond?
A: Give people this google maps link: bit.ly/pineandpond or give them these PDF maps:
red_deer_to_pine_pond_wedding_venue.pdf
edmonton_to_pine_pond_wedding_venue.pdf
Q: Can non-wedding clients use the property for photo shoots?
A: For non-clients, Pine and Pond charges $75/hr for shoots which may occur Monday - Wednesday between 10am - 8pm. A $25/hr up-charge is applied if more than 4 people (not including the photographer) are involved in the shoot.
Pine and Pond Wedding Venue sets a new standard for outdoor wedding venues in Central Alberta. This brand new venue offers couples exclusive use of a property that features a unique clear reception tent, an adorable honeymoon cabin, separate luxury dressing rooms for bride and groom to get ready, eight acres of manicured lawns, mature trees, water features and hidden walkways around ponds and through shade trees.
You'll be bathed in natural light as you exchange your vows, as you eat your meal and as you dance the night away. Your photographer will thank you for all the inspiring backdrops to choose from. Get married where the birds tweet.
If you have further questions or would like to have a tour of the venue, please don't hesitate to email us at info@pineandpond.com or call us at 204.797.8860
EVERY TURN
B E A U T Y
B E A U T Y
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Image by Olsen Studios
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Image by Stephanie Mae
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image by ElenaEvelyn
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